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How to Make Money as a Virtual Assistant (and Why I Have FOURTEEN of Them!)


Updated: February 3, 2016

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    1. Hi, Cilla!

      That’s a great question for Gina! In my experience, VAs can work worldwide; however, to get a better answer, I recommend contacting Gina over at her website. Click here to be redirected. 🙂

      1. I would agree that it’s a worldwide opportunity as we continue to expand into a global economy thanks to the internet. The caliber of clients will depend on your individual skill set and marketing prowess, however. 🙂

  1. I am very interested in taking Gina’s course. I would like to know if through the course we are shown how to go about a job search as a contractor, or assisted in locating clients. I work a full time job now and would love to earn a supplemental income to pay for school. However I am only available after 2pm into the later part of the evening. Would this be something that may make finding clients as a VA difficult?

    1. Hi, Yvonne!

      That’s a question that Gina could answer. I suggest swinging by her course here and getting in touch with her. You can take a look at the contents of her course here. Hope this helps! 🙂

    2. Hi Yvonne — I can confirm that yes, Gina’s course is all-inclusive in regard to finding clients. She’s very good at it! From 2pm to the evening time is an EXCELLENT availability. Several of the VA’s I work with also have similar availabilities. It all depends on the nature of the work you’re doing. If a client needs you between 9am-2pm, then it could be a problem, but if you’re working on the many other things that are not time-dependent, like spreadsheets, social media scheduling, etc., then you’ll be fine!

      1. I’m also currently working on version 2, which all current students will get complimentary access to (should be out around 4/15/16) and one of the areas that we go much more in depth in is client hunting strategies :-). We’re more than doubling the content actually!

  2. I work as an independently contracted VA through a few companies and its really great work! There’s always a variety waiting for you. But I’ve been finding as my blog has been growing that I may need a VA in the future as well- there’s never a moment where they’re not needed! Thanks for sharing.

    1. Totally! I’m a VA for 3 clients and I actually contract with a few VAs to do specific things for me (like social media, formatting & editing posts, syndication, etc.). I’m all about being efficient and finding the most qualified person for the job! 😉

  3. The blog is titled “and why I have 5 of them” but it only talks about hiring one person. Why do you have 5 VA’s exactly? What does each one do that is different from the other?

    1. One is my “office” manager — handles paying people, fielding technical issues, moderating forums, etc. One is my email support person who helps me answer emails M-F; one person helps me grade my quizzes/exams for my online course; one is my blogging assistant who helps me create newsletters, schedules social media, and creating new posts; one is a writer/editor; and one is a graphic designer 😀 So ACTUALLY, now I have six VAs 🙂 I keep my office manager and my blogging assistant the busiest.

    1. Hi, Jen!

      This is Katie, Caitlin’s executive assistant and office manager (<-- VA!). What usually happens when one of the VAs is likely to be unavailable during a period of time (like during a vacation or a schedule change) is that the tasks (depending on what they are) get distributed between the other VAs. It's definitely a team effort! It's a great dynamic, and I absolutely LOVE working as a VA! 🙂

      1. Thank you so much! I am considering this, but I was trying to figure out what I would do in the summer when all 4 of my children are home.

        1. I know that can be tough. I have two young kids — 5 and 2. They’re still home with me for the most part. My oldest attends preschool during my youngest’s nap time. It sounds impossible, BUT if you plan ahead and get a nice list of activities to pull from, you can make it work. The key is to put as many things on “auto pilot” as possible. Make meals ahead of time (lunches, snacks, etc.) and really learn to manage your time. It’s tough, but can be done! 🙂

          1. Haha! It’s a process, that’s for sure. It’s seriously the best job out there for SAHMs, in my opinion. Your client never has to hear your screaming kiddos (it happens), and you can take breaks for on-the-floor Lego time whenever the kids (or you!) really need it. Having an awesome “boss” helps, too. 😉

  4. This was excellent content! Thank you Caitlin for showing us other ways to freelance in addition to proofreading (my first love). Now I am torn between being a Transcriptionist (Janet’s mini course was super awesome) and a Virtual Assistant.

    1. In your case, I’d vote for transcription first — then you can have that as your focus (it’s an in-demand VA skill!!) before adding other things on through Gina’s course.

  5. I think I’ll finish your course first and then consider Gina’s intro course for $39. I just started a part-time job as a caretaker and this would be my work at home job. I want to learn all I can before trying to find a client, luckily, I have friends in the legal business that might need help. I can ask if a service like mine would be of value to them (when I feel ready) and yours and Gina’s courses can help me get there! I’ve also been struggling to decide whether to take down my blog and set up a proper writer’s website, this sounds like the incentive I need to push me in a new direction! Thank you for getting me started with your free 7 day course!

    1. Hi, Kim!

      Sounds like you’ve got the drive! Mindset is key. If you believe you will succeed, you WILL succeed! With some hard work, you’ll make it happen. Have a great week! 🙂

  6. Hi Caitlin! I love the Proofread Anywhere course and am still working my way through the PTs. I’m wonderful how to turn a love of editing into a freelance business for myself at some point to add to Proofing. Will Gina’s course address that?

    1. I think you’ll have all the tools you need after Module 8 in the proofreading course, actually! Just apply what you learn about marketing to reporters to any other niche. Our marketing module is relevant for all industries and we’re constantly updating it 🙂

  7. Also, what if I want to “dip my toe” at $39 but then realize what a great course this is and then want to be a Rockstar? Do I just pay the difference between the two packages?

  8. This just sounds like the job I’ve always wanted! I always thought I would be a great personal assistant but I didn’t really think I could make it happen in my home town (not a lot of big businesses). I’m starting graduate school this fall and all these services seem like a great compliment to a part-time job. Would you recommend starting off with transcribing, proofreading, or virtual assisting?

    1. Hi, Ana!

      That is entirely up to you. Each have their own attributes. Transcribing is less portable than virtual assisting and proofreading; however, it is an excellent way to earn income! I recommend going over all the pros and cons of each for your personal situation to determine what is right for you. 🙂

  9. Very good read. Sharing your ideas to make money as a virtual assistant is great. I am also a virtual assistant and I am happy about this article. This post will definitely encourage people become VAs and earn more money. Just to add, if one wants to become a VA, he must enhance his basic skills such as spoken and written English, typing, writing and computer knowledge. These skills are commonly used in a virtual assistance industry. By the way, this is such an awesome article!.

    1. So glad to hear you enjoyed the article! I’m one of Caitlin’s VAs, and I absolutely LOVE it! It’s a great career choice for anyone looking to make money from home. 🙂

  10. Coming from a different angle. As a small business owner that just started, I know I need a VA. What should I look for or ask about to “prove” the VA has the skills that I am looking for?

    What are the red flags to watch for?

  11. Do your courses talk about the fact that, since you’re a contractor, you have to deal with self-employment taxes (usually required to be filed quarterly, rather than just once a year) and the best ways to do that? 🙂

    Curious,

    Nancy

    P.S. While trying to comment, I hadn’t seen a lot of the categories or instructions showing up at all until I ran my cursor (with the left button held down) over the area, highlighting the region. Then the text showed up (“Leave a Reply” was visible, but “Your email address will not be published. Required fields are marked *” Comment” was not, for example, nor were the titles of any of the blank boxes below). 🙁 This isn’t the first website I’ve had that happen on, but it does lead to confusion. 🙁

  12. Free 5 day VA starter course link does not work. Is it not operational?

    Kickstart Guide to Proofreading also does not work.

    Did not get any downloadables on both the links mentioned above or even in the mail

    1. Hi, Poonam,
      Thank you for bringing that to our attention. The free 5-day VA course is no longer being offered, and we have removed the link.

  13. I am not a virtual assistant but I have utilized virtual assistant and I know the responsibility and punctuality that they require.My personal virtual assistant in India has helped me lot to reduce my work pressure by providing a very effective and accurate work

  14. It’s really interesting to know that virtual personal assistant can do this much for the client and they can earn money.Thank you so much for the information.

  15. I am having a tough time deciding which direction to take. Should I pursue a career in proofreading or become a VA? I have years of administrative experience, which includes proofreading. I have 3 small children so could you recommend which option would be the most flexible to start?

    1. Hi Kat! Thanks for stopping by! There’s no rule that says you can’t do both! My proofreading skills have helped tremendously with my VA role. I would recommend doing as much research as possible on both (and even signing up for any free content they offer) to help you decide. Good luck!

  16. This has all been extremely interesting to me as I am a senior citizen & most of what you have been talking about is new to me especially on the technical side. Of course I know about proof reading as a previous secretary but not at the level you describe. It all seems to me to be quite a lot of hard work which unfortunately is not what I'm looking for at this time of my life. I have published a poetry book & edited it myself but most of that was done at my leisure & over time. However as I live in Australia I would need to use the English spelling & punctuation rules. Would this be a problem if I took your course?

    1. It is hard work, but it can be done at your own pace. What type of punctuation you use as an Australian can definitely change with regard to your client’s preference or requirement. I wouldn’t call it a problem — just something you need to be familiar with.

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